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NUCAFE: National Union of Coffee Agribusinesses and Farm Enterprises

Uganda exported 224,301 60-kg bags of coffee in September, sharply up on the 176,301 bags it shipped in the same month a year ago, the state-run regulator Uganda Coffee Development Authority (UCDA) said on Wednesday.

"I think farmers were motivated to release more stocks by the need to clear their stores and create room for a new crop from central and eastern Uganda where the main harvest season is starting," a source at UCDA told Reuters.

Central and eastern Uganda account for 55 percent of the country's annual coffee production while south and southwest account for the remaining 45 percent.

Uganda is one of Africa's biggest coffee exporters and bean is one of the government's main sources of foreign currency.

Post Title

Accountant

Unit

Finance and Administration

Benefits

Includes: 30 days annual leave,  study leave

Probation period

Six months; Weekly reviews of performance to the Finance Manager

Advert period

From 1st October 2013 to 21st  October 2013

Obligation of the Accountant

Fill in the daily activity report and submit on the last day of every week latest before 5p.m East African time. Soft and signed physical copies are preferred. Updating the populated data in the system. Follow the scope of the work and duties diligently as specified herewith. Demonstrate minimum 90% of the scope of the work which will be reviewed weekly.

Supervisor

NUCAFE  Finance Manager

Scope of work

 

Provides Accountancy information to management by researching and analyzing accounting data; preparing reports.

Key Deliverables

As mentioned in the Scope and duties. In addition, a daily exchange report for all foreign currencies. Reference can be got from www.oanda.com

Skills and Qualifications

Essential

$1         3-5 years experience in Accountancy and  administration

$1         Degree, with certification in business, accounting or other relevant financial field preferred

$1         Good knowledge of QuickBooks, IT, Pastel Partner, written & verbal communication skills

$1         Excellent organisational skills and methodological approach to both accountancy and financial management

$1         Fluency in written and spoken English essential, with ability to speak at least one language spoken in Uganda desirable

$1         Ability to travel regularly to rural areas

$1         Good knowledge of the Coffee sector

  • Strong understanding of the workings of an office
  • Basic understanding of accountancy and book-keeping
  • Would hold or be working towards an ACCA or CPA certificate or related accountancy qualification
  • Excellent interpersonal skills – to deal with customers, farmers and external contacts
  • Good organisational skills and ability to work to, and sometime implement own processes

Desirable

Accounting, Corporate Finance, Reporting Skills, Attention to Detail, Deadline-Oriented, Reporting Research Results, Standard financial accounting Rules, Confidentiality, Time Management, Data Entry Management, and General Math Skills. Advanced Macros especially Micro excel and access.

Personal Qualities

The successful individual will be self-motivated, results-oriented and able to work independently as well as in a team, managing multiple tasks and meeting agreed deadlines, sometimes without regular direct supervision. The successful candidate will enjoy working in a youthful, multi-cultural environment as part of a rapidly growing and developing organisation, and be personally committed to NUCAFE’s mission and values.

Time 60%

Undertake daily, weekly and monthly Accountancy operations for Nucafe Project wing and all related NUCAFE banks accounts as populated by the account assistants

Duties

$1·         Prepares asset, liability, and capital account entries by compiling and analyzing account information.

$1·         Documents financial transactions by entering account information. Ensuring that the updated information is accurate and timely updated.

$1·         Recommends financial actions by analyzing accounting options.

$1·         Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports for projects.

$1·         Substantiates financial transactions by auditing documents to verify whether they meet the standard accountability format in place. Refer to the seventeen standard check lists accountabilities for 2013 available.

$1·         Maintains accounting controls by preparing and recommending policies and procedures.

$1·         Guides accounting clerical staff by coordinating activities and answering questions. In addition updating the populated data with the support of accounts assistant. This will facilitate on-job training.

$1·         Reconciles financial discrepancies by collecting and analyzing account information.

$1·         Secures financial information by completing data base backups.

$1·         Maintains financial security by following internal controls.

$1·         Prepares payments by verifying documentation, and requesting disbursements.

$1·         Answers accounting procedure questions by researching and interpreting accounting policy and regulations.

$1·         Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

$1·         Prepares special financial reports which will be reviewed weekly by collecting, analyzing, and summarizing account information and trends.

$1·         Maintains customer confidence and protects operations by keeping NUCAFE financial information confidential.

$1·         Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

$1·         Accomplishes the result by performing ACCURATE AND TIMELY the duties specified herewith.

$1·         Contributes to team effort by accomplishing related results as needed by other departments.

$1·         Verifying that the necessary procurements are done. Arranges for the availability of stationery for office at all times.

$1·         Ensures that the financial documentation is filed correctly and follows the standard accountability procedure in place herewith attached.

$1·         Verification of payment codes, ensure that any requisition is within the budget item requested. Bouncing of cheques is a serious crime which can lead to serious organizational disturbances. In this therefore any request should be verified by the accountant to advise management whether the money available will be sufficient to issue cheque payments.

$1·         Up todate Bank balances and advise management of any discrepancies that may arise.

$1·         Designing of weekly accounts targets for the support assistants that will be reviewed at the end of the week.

$1·         Ensuring the weekly departmental review minutes is signed by the departmental resource persons.

Time 20%

Assist with internal and external reporting

Duties

$1         Assist in preparing donor financial reports

$1         Support other internal and external financial reporting both for NUCAFE Secretariat and member organisations as required and delegated from time to time.

Time 15%

Maintain office Administrative systems

Duties

$1         Ensuring the office presents an attractive and compelling first impression of NUCAFE

$1         Maintain all office administrative records including among others: Motor Vehicle log, stock inventory records, and record forms, NUCAFE fixed asset register.

$1         Manage NUCAFE communication systems these include: maintaining the telephone and internet systems, ensuring the NUCAFE post box is checked weekly.

$1         Coordinate the maintenance and upkeep of NUCAFE fixed assets – including vehicle maintenance, computers, furniture, etc and ensuring all computers are backed up monthly.

$1         Assist in developing and maintaining a universal office filing system

     Organise the logistics of all staff and partner workshops

     Work with the office attendant and driver to ensure the NUCAFE        vehicles and office are well managed and tidy.

 

Time: 5%

Other

Duties

$1         Other duties as required, sometimes requiring work on weekends as may be required by management

It is said that "It never rains but it pours". This saying is so true as far as Bududa is concerned.

First, it was the landslides – mini and major - then the falling prices of coffee and now entire coffee plantations are wiped away.

This disaster that has struck Bududa and other districts surrounding Mt. Elgon is expected to impact on the Arabica coffee output and the disposable income of farmers this season.

In Bududa, hailstorms and mini-landslides have destroyed wide acreage of coffee trees in the sub-counties of Bushiyi, Bumayoka and Bukalasi this month. In Mbale district, mini-landslides swept away coffee plantations on the slope facing up Wanale Ridge in Bubyangu sub-county, while landslides destroyed more coffee trees in Tegeres, Kapchorwa district, recently.

As the harvest season for Arabica coffee drawers nearer, the severe drop in prices of coffee parchment is drawing concern from farmers in Bugisu and Sebei subregions.

Prices of parchment have kept a steady decline to sh3,000 per kg of premium parchment from sh4,800 in February and sh5,000 in January.

Ordinary parchment is trading at sh2,000 and sh2,400 per kg, depending on the quality, down from sh3,400 and sh3,600 per kg early this year.

Uganda's coffee exports rose 56 percent in the year to May, after farmers sold huge volumes to prevent further losses as prices for the bean tumbled, a source at the state-run Uganda Coffee Development Authority (UCDA) said on Wednesday.

The UCDA source said Uganda exported 393,783-kg bags of coffee in May, up from 252,548 bags shipped in the same period last year.

"Prices both at the international level and locally have been declining in recent months and I think farmers are not optimistic," said David Muwonge, marketing and production manager at National Union of Coffee Agribusinesses and Farm Enterprises (NUCAFE).

Hope for Rural Wealth Creation